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Shift Work Appointment Letter

Another possibility is that you are given a follow-up letter, requiring you to perform shift work.

Shift work is an employment practice where you work under an arrangement where the employer make use of the 24 hours period when carrying out its activities.

The phrase "work shift" refers to the time period during which an employee is working. Your employer can ask you to work during such periods. This is reserved in the appointment letter whether or not it is a Shift Work Appointment Letter.

Where the job involved shift work, the appointment letter must mention this. This is a fundamental term of employment for workers who are required to work on shift, normally for a duration of eight hours with a break in between.

The follow-up letter may look like this.

XYZ plc (letterhead)

Date: 1st June 20XX

To:
Mr. Manonshift
Post Office Box 1007
7007007 Swifts Valleyton
Swiftland

Through: Operations Manager, Business Unit 2B

Dear Mr. Manonshift,

Re: Redeployment and Requirement to Work on Shift Hours

We refer to your present work hours as stated in your appointment letter Reference: XYZ/AP/M2 dated 2nd June 20XX.

As the company is expanding its activities that are carried out in Business Unit 2B, there is an urgent need to increase the number of workers there.

As provided for under your appointment letter referred to above, you are subject to be transferred to any area of the company's operations at any time.You are hereby redeployed to work at Business Unit 2B with immediate effect.

You are required to work on shift work hours as stated below:

First Shift:
8.00 a.m. to 4.00 p.m.
Second Shift:
4.00 p.m. to 12.00 p.m.
Third Shift:
12.00 p.m. to 8.00 a.m.

Your new position is "Operations Assistant" which is at an equivalent level to your present position. You will be issued with new duties and responsibilities by your new Head of Department.

All other terms and conditions of employment remain the same.

Please report to Mr. Goodworker, Senior Supervisor, at a quarter to 7.00 tomorrow morning. He will arrange for your meeting with the Operations Manager at a later time to discuss all relevant matters.

Thank you.

Yours truly,
For and on behalf of XYX plc

(name and signature)
Head, Human Resource

Copied to:
1. Operations Manager, Business Unit 2B
2. Administration Manager, HQ
3. Chief Accountant
4. Mr. Goodworker, Senior Supervisor, Business Unit 2B
5. Personnel File
6. Staff Transfer File

This is just one example of a Shift Work Appointment Letter. The wordings can vary. However, the intention remains the same.

shift work can be rotational shift, split shift or some other arrangement. The rotational shift can be continuous for 24 hours, 7 days a week with at least one day being an off day.

This means that the contents of the Shift Work Appointment Letter may differ from organization to organization and country to country subject to legislation.

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