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Sample Show Cause Letter

In cases of misconduct you need to issue a show cause letter to the employee concerned. You can make amendments to the sample show cause letter shown below for this purpose.

It does not matter whether you have a written policy on this or not. This is for the protection of your organization.

Do the same when an employee does not show any industry in the performance of his or her job even after you have given counseling and a letter advising him or her to improve performance. This is a breach of the employment contract.

If you are not satisfied with the format of the sample show cause letter below or at the provided link, you may want to look for another sample show cause letter.

While doing this, ensure that your organization complies with other laws. Click here for more information on Human Resources Laws.

Reference:

Date:

To: .........................

Re: SHOW CAUSE LETTER

It has been reported to ......................................... (executive who received the report) that on ............................. at approximately ............................ (state time) on .................................... (state date) you allegedly ...................................................... (specify the nature of misconduct)

In view of the gravity of the alleged misconduct, you are suspended at full pay for a period of fourteen days (or some other duration).

You are hereby required to show cause in writing by ............ (state date giving at least 7 days to addressee to prepare and submit his / her reply) why disciplinary action should not be taken against you.

Please note that this suspension is not a punishment. It is to facilitate management's investigation into the alleged misconduct and also to allow you the opportunity to present your case.

..........................................................
(Signature of CEO or Head of HR)
(Name of CEO or Head of HR)

Notes
You can make modification to this format for other types of misconduct.

Do likewise in the case of poor performance.

Click here for more information on "Show Cause Letter." You will also find a sample show cause letter on poor performance.

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