Human Resources Forms Help You to Manage Tasks and Time in a More Systematic Way
Human Resources forms such as job interview and promotion interview forms, request for training form, and performance appraisal forms, play some part in helping you maximize the use of a most precious commodity. Your time.
By having these forms readily available you can focus in doing the tasks at hand.
However, badly designed forms cause frustration and disruption. What is simple matter can end up being complicated. Therefore, precious time is lost.
When designed well, these forms can facilitate better decision making, thus helping to achieve their intended purpose. These make things easier to manage.
These documents contain some of the very basic things that you need to do in human resource management.
The following are some of the Human Resources forms that you can use.
Interview forms are used during job interviews or when interviewing potential candidates for higher positions.
Use these forms to record information including answers to interview questions.
Forms such as these provide for the entry of information such as:
Name, address and contact of candidate
Qualifications, work experience, special skills and knowledge, for example, details of relevant work experience, candidate's responses including body language, and whether the candidate agrees to your obtaining information from the referees given by him or her
Interviewer's assessment and recommendation / comments on the suitability of the candidate for the advertized position or some other position
Space for the interviewer to enter his or her name and to sign as the Chairperson or a member of the Interview Panel
Date of the interview
In promotion interviews, additional information is entered at the beginning of the form. This includes where the employee is presently stationed, total length of service and length of service in the current position.
It may include a statement from the supervisor on any special quality that makes the employee suitable for the vacant position.
Request for Training
Employees may find that they need to attend particular training programs or courses to improve their skills and knowledge in order to perform their jobs better.
Human Resources forms relating to training need to collect information such as:
Employee's name, position and present work station
Length of service in the present job
Name of training / course, course fees, date(s), venue and training provider
Reason(s) why the employee needs to attend the training / course
List of training programs / courses that the employee had attended for the last two (2) years
Supervisor's comment and or recommendation
Human Resource Manager's analysis and recommendation
Senior manager's decision on approval or otherwise with or without comments
Column to enter the expenses involved if the request is approved
Instruction on filling in the request for training form
Instruction on what the employee has to do if the request is approved
The requesting employee is usually required to attach a copy of the training program / course brochure.
The performance appraisal form is one of the important Human Resources forms.
See to it that it is designed well in accordance with the evaluation format approved by you senior management.
The format of an appraisal form depends on the chosen method from among the following methods:
Forced Choice Method
Depending on affordability and feasibility, your organization can adopt the relevant technology in the implementation of the appraisal method selected.
Design of Human Resources Forms
Design of these forms and others of forms such as for leave application and loan application based on the following criteria.
Easy to understand
Contain explanation on how to use forms, addressed to whom, processing time, etc.
In other words, make the forms 'user-friendly'. Make these forms available in hard copy and online via the organization's intranet.
Use the time saved in doing other things that are important.
Excessive Use of Forms
Do not make excessive use of forms. You do not need everything to be entered or reduced into some kind of forms.
It can create bottlenecks. It can lead to unnecessary bureaucracy. It gives a false sense of accomplishment. People may come to believe that failure to use forms indicate some weakness.