Effective Task Management Helps Ensure Jobs are Done Right
Effective task management skills help you accomplish more within a given time. You can achieve your job's target by doing the right job and doing it right.
Even when equipped with knowledge and skills you may find that you cannot accomplish as much work as you want to. Your performance may fall short of expectation. And this has negative impact on your career development based on your career plan.
Sometimes, you complete a task within no time. At times it takes ages. At times the end result is almost perfect and at other times you are very unsatisfied with the results. Is this because of failure to prepare an effective task management plan?
Concentrate and Focus on Job at Hand
Your performance depends on whether you are able to concentrate and focus completely on the task at hand.
There are many distractions as you do your job. People come around taking much of your time which you can use to complete some important tasks. Learn to manage people as well as time. If not, your performance is affected to the degree or extent that you are distracted.
If you are stressed or you have no peace of mind, concentration will elude you. When this happens, it is not easy for to concentrate your energies to the tasks at hand.
How can you ensure that you can accomplish what you want to or as expected by your employer?
9 Things to do in effective task management
First Determine the Right Things to Do
- Do one task at a time.
Experience teaches that if one tries to do everything all at once, that person will end up doing nothing at all.
- If the task is too complicated or too big, break it into parts.
- Even if you have completed one task, do not move on to the next if you feel you do not want to do it immediately. Take time to reflect.
- Understand the problem, issue, and every important aspect of the task well before initiating any action.
- Do not daydream about how well you can do the task. Just do it.
- Give yourself time to think through what you need to do to carry out task.
- Limit time for talking. And do not allow others to take too much of your time.
This means effectively managing your time.
- Do not allow things to distract you such as telephone calls and unproductive meetings.
- If you are a manager, delegate tasks to your subordinates.
All of these steps will not mean much if you do not know whether what you are doing is the right thing to do. There is no point in immersing yourself in doing the task without knowing whether this is the one task that you need to do first.
Effective task management means that you need to prioritize, that is, do the first thing first, the next thing second, and so on.
Ask: "Is this task the right task?" "Is it necessary to do this task now? Is this task critical and needs urgent attention? Are there other more important things that needs doing before doing this task?
It is only after having done this that you can proceed to decide what is the right way of doing the task. If not, you may waste valuable time and effort in the process.
If you don't plan, you may end up being stressed. Stress is harmful. It affects the quality of your work. It interferes with how much you can accomplish.
Stress affects your health. And it affects those around you.
You need to control every inner urge that keep disturbing you. Relax your minds and body.
And for those who are inclined for the religious, belief in that higher force provides strength.
Attitudinal Changes That Can Work Wonders
No external factor can make you change if you don't want to.
Positive results from effective task management also depend on whether you are able to change from the inside.
Try to see whether you need to change your attitude towards your work. Ask the question put forward by Stephen Covey "Do I WANT to" or "Do I HAVE to?" ("The Seven Habits of Highly Effective People, 1989")
Wanting to do something makes you love and like your work more. In that case, you will do it well.
On the other hand, when you feel that you are being "forced" to do the job, you will rebel and may end up hating your job. This is the "have to" scenario and is not favorable in advancing your career or profession.
Assuming Personal Responsibility Over Your Job
Effective task management requires you to assume personal responsibility for every part of the job as a precondition for doing it well.
Doing this will make you happy in doing your job. You will feel less stress. Instead you feel a sense of accomplishment. And it strengthen your believe in yourself, that you are capable of doing something right.
When you do this, you help your organization grow and succeed more and more. When your organization's performance is good, everyone working there will share in the benefits.
There is no reason why the corporate leadership will not notice your contribution. You will receive your rewards in due time.
In addition, you will feel good when you know that you have helped in bringing about a better working environment in your place of work and a better future for everyone. This is motivational in nature. This is the result of effective task management.
The more you are motivated the more you can can focus and achieve.
Click HERE for info on theories of motivation and how these can help you engage your people.
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