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Sample Dismissal Letter

You may initiate termination in the case of non-performance of an employee who shows no improvement even after the required training, counseling and coaching are give.

Organization's Letterhead

Date:12th May 20XX

Name of Addresse, that is, the Employee
Personal Address of Employee

Dear Mr. Notsogood,

TERMINATION OF SERVICE

Notice is hereby given that you have been found guilty of serious misconduct by the Disciplinary Panel that heard the case against you.

This misconduct was made known to you through the Show Cause Letter dated 1st April 20XX.

Based on this finding, therefore, you are hereby dismissed from the company's service effective from today, 12th May 20XX.

However, based on the Disciplinary Rules and Regulations currently in effect, you are given the opportunity to appeal, in writing, against this decision. Your appeal must reach this office not later than 26th May 20XX. Any appeal received after this date will not be entertained.

Further, failure to respond to this letter shall render the dismissal decision conclusive. Thereafter you will cease to be an employee of the company and will have no further claims whatsoever against the company.

Any accrued salary or wages less any debt owed to the company and any statutory deductions, will be paid to you.

(Signature)
D. TERMINATIOR
Vice President (Human Resource)
for ABC Ltd

Dismissal IS Subject To The Law of Natural Justice
You can only initiate action to terminate the service of an employee and issue a dismissal letter after a fair hearing conducted after proper investigation is made. The disciplinary panel need to consider the response to a show cause letter if one is received not later than the end date of the specified period. This is usually fourteen days.

You are not at liberty to dismiss an employee at any time as much as you may want to. You may not do this even if you can no longer tolerate the behavior of the employee.

Seek Proper Legal Advice
Draft the dismissal letter and have it vetted by legal people. If you have an in-house counsel or a legal officer, let him or her prepare this letter.

Doing this will help you avoid sleepless nights, wondering whether you have done it right or not.





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