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Absence of Appointment Letter

It can happen that you will not get an appointment letter even after you have reported for work.

If this is so, you have no record of the terms and conditions of your appointment.


This is not good as you will not know whether your employer has changed any of the terms and conditions.

You will also have no basis for asking for something that you believe is due to you.

In addition, when you want to contest something that your employer says you have nothing in black and white to back up what you say.

The reasons for the appointment letter not being issued are many. The employer may not have the practice of issuing appointment letters. The HR department may not exist.

The employer may believe that there is nothing to worry about since everything is in his or her head.

This situation is not ideal. It is not proper. It can lead to misunderstanding between you and your employer.

What is the most reasonable thing that you can do?

Ask your employer for a proper appointment letter. If this is not possible, ask for a signed list of the terms and conditions of service. Do this after working for more than month.

As an Employer
Make it a point to issue a written appointment letter to each one of your employees.

It is good and useful to adopt this as an employment and recruitment policy.

The law may require you to comply with certain things regarding appointment of employees.

One of these is that you must give the employee a signed confirmation of the terms and conditions of their appointment. If you forget to do this and your employee asks for this document, you have no choice. In this case, the signed document will take the place of the appointment letter.

Issuing an appointment letter is the better option. This helps to clearly state the working relationship between you and your people right from the beginning. By doing this, you can avoid any embarrassment related to absence of appointment letter.

Putting most things in order, including appointment matters, can help you avoid a lot of employment-related problems.

Avoid the situation where absence of appointment letter can or may occur. Use a checklist to ensure nothing is overlooked.

Make your recruitment process as effective as you can make it in the circumstances.

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